Services

Website design, setup and hosting

• Design of individual, mobile-friendly, GDPR-compliant websites and multi-journal publishing platforms with complete search functionalities.  
• Design of logo, article layout, cover, social media profiles, flyers and others.
• Setup of websites and associated backend infrastructure.
• Technical maintenance of the websites.
• Hosting of the submission, peer-review and publishing platform and journal archives.
• Hosting of three online article/book versions (HTML, PDF and XML) and associated supplementary materials.  

ARPHA Writing Tool (AWT)

• А What-You-See-Is-What-You-Get (WYSIWYG) authoring tool .
• Rich editing functionality.
• Collaborative online co-editing and commenting environment for co-authors and peers.
• Online collaboration with external contributors (mentors, pre-submission reviewers, linguistic and copy editors) during the authoring process.  
• Track changes and version control and comparison functionality.  
• A large set of pre-defined, but flexible output templates covering most types of research outputs.  
• Image and multimedia import and management tool.  
• TеX module for writing mathematical formulae.  
• RefindIt literature and data discovery tool for searching and importing references from Crossref, DataCite (e.g. Zenodo, Figshare, Dataverse and others), PubMed, Mendeley, Agris and others.  
• Tables uploadable to and downloadable from the text as CSV files.  
• Import of domain-specific data types from online data sources.  
• Automated tool for import of XML data into structured manuscript format.  
• Automated technical validation for checking manuscripts for consistency.  
• An article update capability for journals and conference abstracts, allowing published articles to be imported back into editing mode and republished after revision.  

Submission and peer review system

• Setup of online editorial management system.
• Highly automated but customisable email notification system.  
• Manuscript submission tool featuring configurable submission steps.  
• Customisation of publishing policies (e.g. pricing, discounts, society membership, institutional plans and others).
• Customisation of subject, geographical, taxonomic and other classifications.  
• Setup of preferred peer-review process: conventional (single-blind or double-blind), community-sourced, public and/or post-publication.
• Linking to funding agencies and projects via CrossRef Registry of Funders and OpenAIRE.
• Integration with Contributor Role Taxonomy (CRediT) to recognise individual author input within a publication.
• Identification of conflicts of interest and author contributions in the submission metadata.
• Integration with iThenticate plagiarism detection software.
• Online manuscript flow control and internal email communication tool for editors, authors, reviewers and publishers.
• Alert system displaying delays in manuscript processing and actions needed.  
• Reviewers and editors database and access to them from the editorial management system.
• Current and past workload statistics for reviewers and subject editors.
• Review quality rating.
• Archiving of peer-review history and associated files.
• Automated registration of peer reviews at Clarivate (formerly Publons) and ReviewerCredits.
• Pre-submission peer review on choice of authors (available only in the ARPHA Writing Tool associated with the ARPHA-XML publishing workflow).

Managing editor's services

• Handling and control of the overall peer-review and editorial processes.
• Assignment of subject editors.
• Subject editor application form delivered by email to the Editor-in-Chief.
• Correspondence with authors, reviewers and editors, including reminders.
• Technical and customer support.

Copy editing and linguistic editing

• Basic copy editing (screening the quality of the English language; checking article structure, metadata and text for conformance to Journal‘s requirements).
• Checking/correcting references against external databases (Crossref, PubMed), finding and adding DOIs to references.
• Contacting authors for clarifications needed during the copy editing process, validating and applying corrections; communicating potential issues to editors.
• Linguistic editing by native speakers.

Production, layout and proofreading

• Online layout-to-publication management system.
• Production tracking control, deadlines and reminders.
• Internal email communication system between the copy editors, authors, typesetters and editors.  
• Typesetting, formatting and proofreading of the PDF, HTML and XML versions.
• Communication with the authors and editors during the proofreading process, validating and applying corrections, communicating potential issues to editors.
• Assigning CrossRef DOIs to articles.
• Assigning CrossRef DOIs to supplementary files, figures and datasets.
• Checking and adding CrossRef DOIs for references cited in the manuscript.
• Cross-linking of in-text citations of literature references, figures and tables.
• Generic semantic tagging through the Pensoft Markup Tool (PMT).
• Metadata check and technical editing.

Domain-specific semantic markup

Note: The features described below are functional for journals / books / abstracts publishing of Biology-related content. Similar services can be also developed in other science domains by agreement.

• Markup of taxon names and taxonomic treatments in the text, based on the TaxPub XML schema (an extension of the Journal Article Tag Suite (JATS) used by PubMed and PubMedCentral).
• Automated mapping of geo-referenced data per biological taxon.  
• Pre-publication registration of new taxa in ZooBank, IPNI, MycoBank or Index Fungorum (as relevant).
• Dynamic, in real time, creation of online profile for each taxon name mentioned in an article through the Pensoft Taxon Profile tool.  
• Automated linking through the Pensoft Taxon Profile tool of each taxon name mentioned in an article to various biodiversity resources (GBIF, Encyclopedia of Life, Biodiversity Heritage Library, the National Center for Biodiversity Information (NCBI), Genbank and Barcode of Life, PubMed, PubMedCentral, Google Scholar, the International Plant Name Index (IPNI), MycoBank, Index Fungorum, ZooBank, PLANTS, Tropicos, Wikispecies, Wikipedia, Species-ID and others).
• Integration of the editorial workflow with the GBIF Integrated Publishing Toolkit (GBIF IPT) (useful for any kind of taxon occurrence data and checklists/inventories in Darwin Core Archive format).
• Export of XML-based metadata and full-text TaxPub XMLs to PubMedCentral (in case the journal is accepted for coverage by the latter).
• Export of all taxon treatments (new taxa and re-descriptions, including images) to Encyclopedia of Life.  
• Export of all taxon treatments (new taxa and re-descriptions) to Plazi TreatmentBank.  
• Export of all taxon treatments (new taxa and re-descriptions) including images and keys to the Species-ID Wiki treatment repository.  
• Automated online import of species occurrence records into manuscripts from GBIF, iDigBio, Barcode of Life (BOLD) and PlutoF.  
• Automated export of species occurrence records in Darwin Core Archive for upload to GBIF and other data aggregators.
• Automated export of taxon treatments in Darwin Core Archive.
• Automated creation of data paper manuscripts from Ecological Metadata Language (EML) metadata from GBIF, DataONE and LTER.  

Publication in HTML, XML and PDF

• DOI assignment & submission to CrossRef.
• XML conversion of article metadata (i.e. journal title, ISSN, publication date, authors, article abstract, DOI, copyright license information and others).
• Publication in PDF.
• Publication in semantically enriched HTML & JATS XML (+PDF).  
• Publication of figures and supplementary files under own DOIs and metadata and individual citation details.  
• Supplementary data files published with the article.  
• Publication of multimedia (videos, sound, 3D, MicroCT images, interactive keys) within the article content.  
• Table of Content navigation tool.  
• Citation export in machine-readable and human-readable formats (over 600 journal styles).  
• Online literature and data reference discovery tool ( Refindit ).
• Cross-linking of in-text references for literature, data, figures, tables and supplementary files.
• Post-publication commenting and peer review.  
• Post-publication annotations via hypothes.is .

Publication of article updates

• Streamlined publication of article updates under separate DOI.
• An 'Update your article' feature takes the published article back to editing mode (available in the ARPHA-XML workflow).
• Chronological linking of article versions via CrossRef’s CrossMark® tool.  

Data publishing

• Publication of supplementary data files under own DOIs.  
• Support and infrastructure for open data publishing through internationally recognised data repositories.
• Integration of the editorial workflow with the Dryad Data Repository and the Global Biodiversity Information Facilities (GBIF).
• Data publishing in the format of peer-reviewed "Data Papers".  

Article collections

• Establishing article collections to bring together contextually linked publications (e.g. research outcomes from a single project, workshop, conference) submitted by various authors.  
• Editing of collection metadata by authorised users.
• Assignment of a manuscript to an existing collection during the authoring stage, before submission to the journal (available in the ARPHA-XML workflow).  
• Assignment of a manuscript to an existing collection upon submission to the journal.
• Dividing/sharing editorial responsibilities within a hierarchy of sub-collections (e.g. by different symposia or workshop conveners within a larger conference or chapters within a book).
• Handling of the collection and its sub-collections by multiple editors both at the pre- and/or post-submission stage.

Conference outputs module

• Setting up collections of proceedings to submit, review and publish abstracts, presentations, posters or full-text publications from conferences, symposia or workshops.  
• Assignment of a manuscript to an existing collections of proceedings during the authoring stage (available in ARPHA-XML).
• Assignment of a manuscript to an existing collection of proceedings upon submission to the journal.  
• Dividing/sharing editorial responsibilities within a hierarchy of sub-collections in a proceedings collection (e.g. by different symposia or workshop conveners within a larger conference).
• Post-conference upload and visualisation of video recordings, presentations and posters at the respective abstract or full-text papers.  

Indexing and Archiving

Services

Lite

Basic

Advanced

Premium

Transfer of current journal indexing and archiving on ARPHA

Visualization and update of indexers and archives on the journal's homepage

Basic automated indexing in global general scholarly archiving and indexing databases (Google Scholar, BASE, OpenAire, Semantic Scholar etc.)

Automated submission of metadata to indexers and archives where a journal is accepted for coverage

Archiving in Zenodo, PubMed Central (PMC)

 

Archiving in CLOCKSS, Portico

 

 

Indexing in global databases for citation track (Dimensions)

 

Indexing in databases related to journal policies (Sherpa/Romeo, Transpose)

 

 

Indexing in national/regional bibliographic databases such as CNKI (China), WangFang Data (China), EZB (Germany), eLibrary (Russia), ASOS (Turkey), etc.

 

 

Indexing in international databases for peer reviews such as Clarivate (formerly Publons) and Pubpeer

 

 

Indexing in global domain-specific databases (MEDLINE/PubMed, ERIH PLUS, AGRICOLA, AGRIS, CABI, RePEc, EconLit etc.) *

 

 

Indexing in global reputable indexes and databases (DOAJ, CrossRef, Web of Science, Scopus, ProQuest, EBSCO, etc.)

 

 

Indexing in global databases for media usage tracking (Altmetric)

 

 

Consultancy and support to journal editors in fulfilling the criteria for acceptance in WoS, Scopus, DOAJ

 

 

Submission of applications for indexing on behalf of the journal

 

 

 

Tracking of timely journal indexing in the relevant databases

 

 

 

Identification of new indexers and archives suitable for the journal

 

 

 

Registration of copyright and self-archiving policies with Sherpa Romeo

* Indexing is provided for journals that are accepted for coverage in the relevant database.

Dissemination of content

• Article sharing and bookmarking tool.
• Automated email acknowledgements to editors and reviewers upon publication.
• Configurable article email alert.
• RSS feeds and OAI-PMH web services on newly published books / articles / issues.
• Posting of article / book metadata or other relevant information to social networks (Twitter, Mendeley, Facebook, Google+ and others when appropriate).
• Promotional and PR campaigns at journal and article level.
• Providing information on funding agencies and grants acknowledged in the paper / book / abstract.  
• Post-publication comments, annotations and reviews.  

Communication, promotion and marketing services

ARPHA provides a wide range of communication, promotion and marketing services grouped in the following plans:

Services

Standard

Premium

Journal marketing and promotion guidelines & consultancy

Design of journal logo, cover and flyer (optional)

Setup of social media accounts for the journal on Twitter and/or Facebook (optional)

Journal promotion and marketing strategy and implementation plan (subject to additional charges)

Press announcement of the journal’s launch and/or transition to ARPHA

Press releases and PR campaigns promoting individual research publications or journal events, subject to additional charges (proposed by authors or editors)

Number of PR campaigns per year promoting individual research publications or journal news free of charge (requested by an Editor)

 

Up to 2

Up to 4

Promotion of content from ARPHA’s and Pensoft’s social media accounts

 

Monitoring of Altmetric data on public mentions of published content and resharing

 

Promotion of the journal at selected conferences, fairs and other suitable events

 

Publication of guest posts, available to authors free of charge

 

Media center section, available on the journal’s website

 

Training and support in journal promotion (optional)

 

 

Extra content added to the Media center (requested by an Editor)

 

 

Social media maintenance and support

 

 

Custom social media posts, promoting individual research publications

 

 

Video contributions (i.e. elevator video pitch, video abstract or topical video), proposed by authors or editors

 

 

Note 1: Press releases, blog posts and other guest contributions are disseminated via the global science news platform Eurekalert, ARPHA-managed blogs and social media accounts, as well as sent to the ARPHA’s Journal Promotion Team’s media list. Science business news is also distributed to the major scholarly publishing news service Knowledgespeak. Other relevant wire services may also be considered.

Note 2: The ARPHA Promotion Team reserves the right to refuse publication of a guest contribution (video or guest blog post) on the occasion that it is provided in poor English, uses considerable amount of jargon or does not abide by basic ethical standards.

Note 3: Press releases or other contributions are only published upon a final confirmation from the author of the text.

Article and sub-article usage metrics

• Article level metrics  
• Number of views and downloads for the HTML, PDF and XML article versions.
• Altmetrics (mentions in social media, blogs, Wikipedia and others).
• Dimensions (citation counts and statistics in a wide array of sources).
• Cited-by records from CrossRef, Scopus, Google Scholar and PubMed.
• Sub-article level metrics  
• Number of views and downloads of separate figures, tables and objects.
• Discovery and display of subject-related articles.  

Web-service integrations

Printing and distribution

• Printing and binding on demand of books and journal issues.
• Printing of separate articles / chapters (reprints) on demand.
• Print-on-demand online ordering tool.
• Offset printing of hardcover copies upon request.
• Mailing copies to subscribers, exchange partners, subscription agents.
• Displaying copies at conferences and book fairs attended by Pensoft and ARPHA.

Journal performance reports

This overview refers to the provision of basic journal performance reports to the Editor-in-Chief, managing editors and/or any email address as requested by the journal management. Depending on the pricing plan chosen by the journal, the reports include a range of automatically-generated data, statistics and human-provided analyses. The reports are sent on a quarterly, biannual or annual basis, depending on the specificity of the data.

Reporting services

Basic

Standard

Premium

Current status of manuscripts in the editorial system

Submissions, publications and rejections count

Statistics on acceptance rate

Total articles views per format (HTML, PDF and XML)

Statistics on publications by authors’ countries

Statistics on turnaround time

Statistics on the activity of editors and reviewers

Automated email reports on delayed manuscripts (weekly or monthly)

Statistics on review invitations, declines and review rounds

Journal Impact Factor and CiteScore trends

Annual summary report of journal performance

• All statistics on journal performance
• Altmetric data on mentioned research outputs and public mentions per month
• Dimensions data on citations counts per year
• Trends in citation metrics, including the major citation indices WoS, SJR and Scopus CiteScore.

 

Advanced Altmetric report

• Public mentions overview to date;
• Public mentions source breakdown to date;
• Public attention over a set time period (can be set to track specific sources);
• Top five research publications to date.

 

 

Advanced annual report with analyses and recommendations, including:

• Data on social media followers and demographics;
• Ranking and percentiles per category (for journals covered by CiteScore and WoS);
• Review of newly-implemented features;
• Review of new indexers and databases;
• Analyses of all the data provided and recommendations for the journal’s development.

 

 

Note 1: The Basic plan statistics are available from the journals’ websites hosted on ARPHA. In addition, the Standard and Premium plans’ statistics are also delivered by automated emails to any email address requested by the journal editorial board.

Note 2: Some of the automated reports in the Standard and Premium plans can be configured for provision on a quarterly, biannual or annual basis, according to the journal’s individual needs or the specificity of the data.

Accounting and payments

• Handling of orders and generation of invoices.
• Collecting and accounting of Article Processing Charges.
• Various payment modes (secure online credit card payment, wire transfer, bank cheques, PayPal).
• Sales reports and other statistics.
• Automated reports to funding bodies upon the publication of funded research work via OA Switchboard.

Advanced design services

• Logo design and individual visual concept.
• Design and production of marketing collateral (flyers, posters, banners, creative promotional materials).
• Journal / book cover design.  
• Scientific illustrations.
• Figures and infographics.

ARPHA Preprints

• Opt-in submission of pre-review manuscripts to ARPHA Preprints.
• One-stop submission of manuscripts and preprints available to authors.
• Basic editorial screening upon preprint submission.
• DOI assignment to preprints.
• Permanent link between published articles and their preprints.
• Automated two-way link at Crossref between ARPHA Preprint and associated published articles.
• Indexing of preprints in several international indexers.
• Usage and citation metrics for preprints.
• Public and private comments.

Journal development services

This overview enlists the ARPHA services provided to the Editorial board and other journal management with the aim to streamline the progress of the journal, in terms of both its prolificity and reputation. For in-detail description of the promotional, communication, marketing and reporting services, please refer to their dedicated sections.

Journal development services

Basic

Standard

Premium

Tracking and reporting on journal performance statistics

Consultancy in journal indexing and archiving

Consultancy in organisation and promotion of special issues

 

Regular communication with editors to encourage participation and collect feedback

 

Consultancy in marketing and promotion online and at relevant events

 

Design of marketing collateral

 

Establishment and development of new journals in emerging science fields

 

 

Consultancy in journal development planning

 

 

Advising on the assembling of editorial boards and management teams

 

 

Advising on content acquisition

 

 

Consultancy in competition analysis

 

 

Holding and following up on strategic planning meetings with journal editors and stakeholders

 

 

Consultancy in building a community of journal users