Website design, setup and hosting
Design of individual websites and multi-journal publishers’ platforms.
Setup of websites and associated backend infrastructure.
Technical maintenance of the websites.
Hosting of the submission, peer-review and publishing platform and journal archives.
Hosting of three online article/book versions (HTML, PDF and XML) and associated supplementary materials.
ARPHA Writing Tool (AWT)
А What-You-See-Is-What-You-Get (WYSIWYG) authoring tool.
Rich editing functionality.
Collaborative online co-editing and commenting environment for co-authors and peers.
Online collaboration with external contributors (mentors, pre-submission reviewers, linguistic and copy editors) during the authoring process.
Track changes and version control and comparison functionality.
A large set of pre-defined, but flexible output templates covering most types of research outputs.
Image and multimedia import and management tool.
TеX module for writing mathematical formulae.
RefindIt literature and data discovery tool for searching and importing references from Crossref, DataCite (e.g. Zenodo, Figshare, Dataverse and others), PubMed, Mendeley, Agris and others.
Tables uploadable to and downloadable from the text as CSV files.
Import of domain-specific data types from online data sources.
Automated tool for import of XML data into structured manuscript format.
Automated technical validation for checking manuscripts for consistency.
An article update capability for journals and conference abstracts, allowing published articles to be imported back into editing mode and republished after revision.
Submission and peer review system
Setup of online editorial management system.
Highly automated but customisable email notification system.
Manuscript submission tool featuring configurable submission steps.
Customisation of publishing policies (e.g. pricing, discounts, society membership, institutional plans and others).
Customisation of subject, geographical, taxonomic and other classifications.
Setup of preferred peer-review process: conventional (single-blind or double-blind), community-sourced, public and/or post-publication.
Linking to funding agencies and projects via CrossRef Registry of Funders and OpenAIRE.
Identification of conflicts of interest and author contributions in the submission metadata.
Integration with iThenticate plagiarism detection software.
Online manuscript flow control and internal email communication tool for editors, authors, reviewers and publishers.
Alert system displaying delays in manuscript processing and actions needed.
Reviewers and editors database and access to them from the editorial management system.
Archiving of peer-review history and associated files.
Automated registration of peer reviews at Publons.
Pre-submission peer review on choice of authors (available only in the ARPHA Writing Tool associated with the ARPHA-XML publishing workflow).
Managing editor's services
Handling and control of the overall peer-review and editorial processes.
Assignment of subject editors.
Correspondence with authors, reviewers and editors, including reminders.
Technical and customer support.
Copy editing and linguistic editing
Basic copy editing (screening the quality of the English language; checking article structure, metadata and text for conformance to Journal‘s requirements).
Checking/correcting references against external databases (Crossref, PubMed), finding and adding DOIs to references.
Contacting authors for clarifications needed during the copy editing process, validating and applying corrections; communicating potential issues to editors.
Linguistic editing by native speakers.
Production, layout and proofreading
Online layout-to-publication management system.
Production tracking control, deadlines and reminders.
Internal email communication system between the copy editors, authors, typesetters and editors.
Typesetting, formatting and proofreading of the PDF, HTML and XML versions.
Communication with the authors and editors during the proofreading process, validating and applying corrections, communicating potential issues to editors.
Assigning CrossRef DOIs to articles.
Assigning CrossRef DOIs to supplementary files, figures and datasets.
Checking and adding CrossRef DOIs for references cited in the manuscript.
Cross-linking of in-text citations of literature references, figures and tables.
Generic semantic tagging through the Pensoft Markup Tool (PMT).
Metadata check and technical editing.
Domain-specific semantic markup
Note: The features described below are functional for journals / books / abstracts publishing of Biology-related content. Similar services can be also developed in other science domains by agreement.
Markup of taxon names and taxonomic treatments in the text, based on the TaxPub XML schema (an extension of the Journal Article Tag Suite (JATS) used by PubMed and PubMedCentral).
Automated mapping of geo-referenced data per biological taxon.
Pre-publication registration of new taxa in ZooBank, IPNI, MycoBank or Index Fungorum (as relevant).
Dynamic, in real time, creation of online profile for each taxon name mentioned in an article through the Pensoft Taxon Profile tool.
Automated linking through the Pensoft Taxon Profile tool of each taxon name mentioned in an article to various biodiversity resources (GBIF, Encyclopedia of Life, Biodiversity Heritage Library, the National Center for Biodiversity Information (NCBI), Genbank and Barcode of Life, PubMed, PubMedCentral, Google Scholar, the International Plant Name Index (IPNI), MycoBank, Index Fungorum, ZooBank, PLANTS, Tropicos, Wikispecies, Wikipedia, Species-ID and others).
Integration of the editorial workflow with the GBIF Integrated Publishing Toolkit (GBIF IPT) (useful for any kind of taxon occurrence data and checklists/inventories in Darwin Core Archive format).
Export of XML-based metadata and full-text TaxPub XMLs to PubMedCentral (in case the journal is accepted for coverage by the latter).
Export of all taxon treatments (new taxa and re-descriptions, including images) to Encyclopedia of Life.
Export of all taxon treatments (new taxa and re-descriptions) to Plazi TreatmentBank.
Export of all taxon treatments (new taxa and re-descriptions) including images and keys to the Species-ID Wiki treatment repository.
Automated online import of species occurrence records into manuscripts from GBIF, iDigBio, Barcode of Life (BOLD) and PlutoF.
Automated export of species occurrence records in Darwin Core Archive for upload to GBIF and other data aggregators.
Automated export of taxon treatments in Darwin Core Archive.
Automated creation of data paper manuscripts from Ecological Metadata Language (EML) metadata from GBIF, DataONE and LTER.
Publication in HTML, XML and PDF
Publication in semantically enriched HTML, XML and PDF.
Publication of figures and supplementary files under own DOIs and metadata and individual citation details.
Supplementary data files published with the article.
Publication of multimedia (videos, sound, 3D, MicroCT images, interactive keys) within the article content.
Table of Content navigation tool.
Citation export in machine-readable and human-readable formats (over 600 journal styles).
Online literature and data reference discovery tool (Refindit).
Cross-linking of in-text references for literature, data, figures, tables and supplementary files.
Post-publication commenting and peer review.
Post-publication annotations via hypothes.is.
Publication of article updates
Streamlined publication of article updates under separate DOI.
An 'Update your article' feature takes the published article back to editing mode (available in the ARPHA-XML workflow).
Chronological linking of article versions via CrossRef’s CrossMark® tool.
Publication of supplementary data files under own DOIs.
Support and infrastructure for open data publishing through internationally recognised data repositories.
Integration of the editorial workflow with the Dryad Data Repository and the Global Biodiversity Information Facilities (GBIF).
Data publishing in the format of peer-reviewed "Data Papers".
Establishing article collections to bring together contextually linked publications (e.g. research outcomes from a single project, workshop, conference) submitted by various authors.
Editing of collection metadata by authorised users.
Assignment of a manuscript to an existing collection during the authoring stage, before submission to the journal (available in the ARPHA-XML workflow).
Assignment of a manuscript to an existing collection upon submission to the journal.
Dividing/sharing editorial responsibilities within a hierarchy of sub-collections (e.g. by different symposia or workshop conveners within a larger conference or chapters within a book).
Handling of the collection and its sub-collections by multiple editors both at the pre- and/or post-submission stage.
Conference outputs module
Setting up collections of proceedings to submit, review and publish abstracts, presentations, posters or full-text publications from conferences, symposia or workshops.
Assignment of a manuscript to an existing collections of proceedings during the authoring stage (available in ARPHA-XML).
Assignment of a manuscript to an existing collection of proceedings upon submission to the journal.
Dividing/sharing editorial responsibilities within a hierarchy of sub-collections in a proceedings collection (e.g. by different symposia or workshop conveners within a larger conference).
Post-conference upload and visualisation of video recordings, presentations and posters at the respective abstract or full-text papers.
Archiving on the journal's website and Pensoft physical servers.
Archiving in Zenodo, CLOCKSS, Portico and other internationally recognised repositories by agreement.
Archiving in PubMedCentral, if the journal is accepted by the latter.
Dissemination of content
Indexing via web services in: ISI Web of Science, Scopus, Zoological Record, Google Scholar, CAB Abstracts, DOAJ, Vifabio, BHL Citebank, CNKI, EBSCOHost, eLibrary and others, when appropriate and depending on the approval of the indexer.
Article sharing and bookmarking tool.
Automated email acknowledgements to editors and reviewers upon publication.
Configurable article email alert.
RSS feeds and OAI-PMH web services on newly published books / articles / issues.
Posting of article / book metadata or other relevant information to social networks (Twitter, Mendeley, Facebook, Google+ and others when appropriate).
Promotional and PR campaigns at journal and article level.
Providing information on funding agencies and grants acknowledged in the paper / book / abstract.
Post-publication comments, annotations and reviews.
Marketing and promotion
Tailored marketing strategy development.
Identification of the most effective PR and communication channels.
Development of key messages and brand associations.
Targeted press campaigns for important publications.
Preparation and distribution of press releases.
Liaison with mass media and journalists.
Social media strategy, identification and active engagement with target communities.
Events’ planning and support.
Design and implementation of custom promotions and discounts.
Design and production of marketing collateral (brochures, leaflets, T-shirts, stickers and others).
Dissemination of the supporting materials at appropriate events.
Article and sub-article usage metrics
Article level metrics
Number of views and downloads for the HTML, PDF and XML article versions.
Altmetrics (mentions in social media, blogs, Wikipedia and others).
Dimensions (citation counts and statistics in a wide array of sources).
Cited-by records from CrossRef, Scopus, Google Scholar and PubMed.
Sub-article level metrics
Number of views and downloads of separate figures, tables and objects.
Discovery and display of subject-related articles.
Printing and distribution
Printing and binding on demand of books and journal issues.
Printing of separate articles / chapters (reprints) on demand.
Print-on-demand online ordering tool.
Offset printing of hardcover copies upon request.
Mailing copies to subscribers, exchange partners, subscription agents.
Displaying copies at conferences and book fairs attended by Pensoft and ARPHA.
Manuscript status statistics for each stage of the editorial and production process (submitted, awaiting reviewer assignment, in review, in copy-editing, in typesetting, published).
Statistics of submissions, reviews, rejections and publications.
Statistics of registered and active users (authors, reviewers, editors).
Distribution of articles / books by volume and type.
Distribution of authors by country.
Dynamics and graphs of the above parameters on a daily, weekly, monthly, quarterly and yearly basis.
Accounting and payments
Handling of orders and generation of invoices.
Various payment modes (secure online credit card payment, wire transfer, bank cheques, PayPal).
Sales reports and and other statistics.