Our Services

What is ARPHA

ARPHA stands for: Authoring, Reviewing, Publishing, Hosting and Archiving, all in one place. ARPHA is the first publishing platform ever to support the full life cycle of a manuscript, from authoring through submission, public peer review, publication and dissemination, within a single online collaborative environment.

The most distinct feature of ARPHA, among others, is that it consists of two interconnected but independently functioning journal publishing platforms - ARPHA-XML and ARPHA-DOC. Journals and publishers can choose to use one of the two, or a combination of both services. The plarform ensures a smooth transition from the conventional, document-based to the forthcoming, fully XML-based publishing:

  • ARPHA-XML: Entirely XML- and Web-based collaborative authoring, peer review and publication workflow.

  • ARPHA-DOC: Document-based submission, peer review and publication workflow.


Below is a comprehensive list of all publishing services offered by the ARPHA platform. Services are offered as complete end-to-end publishing solutions, or as customizable groups and separate tools. For more details contact us at: info@pensoft.net.

Services provided by ARPHA

Journal website design, setup, maintenance and hosting
Online collaborative writing tool
Document-based submission
Online editorial management system
Copy-editing and linguistic editing
Layout and proofreading
Semantic markup
Data publishing
Online publication
Dissemination of content
Web services
Promotion and public relations (PR)
Printing and binding
Distribution of the printed version
Book publishing


Description of services

Note: Services marked with asterisk (*) are currently only available for use in the biodiversity and biodiversity-related domains (e.g., agricultural science, biomedicine, ecology, and others). Domain-specific services (semantic tagging, semantic enhancements, and others) can be developed and tailored for other disciplines, upon request.

Journal website setup, maintenance and hosting

  • Setup of journal’s website and associated services.

  • Technical maintenance of the website.

  • Hosting of three online article versions (HTML, PDF and XML) and associated data files.

Online collaborative writing tool (ARPHA Writing Tool (AWT))

  • A large set of pre-defined, but flexible article templates, covering most types of research outcomes.

  • Collaborative working on a manuscript with co-authors or peers (such as mentors, pre-submission reviewers, linguistic and copy editors). The external contributors (peers) are not listed as co-authors of the manuscript.

  • Easy search and import of literature/data references via the ReFindit tool.

  • Cross-referencing of in-text citations.

  • Import of tables, upload of images and multimedia, building composite plates of images.

  • Automated technical validation to check the manuscript for consistency.

  • Human-provided pre-submission technical validation.

  • Pre-submission external peer review(s) performed during the authoring process.

  • Easy republication of updated article versions via the authoring tool.

Document-based submission

Complementary to the online collaborative authoring tool (AWT), ARPHA also offers ARPHA-DOC - traditional document-based submission and peer-review for the journals published on the platform.

  • Submission of manuscripts in a variety of formats (DOC, DOCX, RTF, OpenDocument Format, ODF).

  • Support of various formats for figures submission (EPS, TIFF, JPEG,PNG, GIF, BMP).

  • Easy to follow submission steps.

  • Customization of article layout and formats in accordance with the need of each separate journal.

  • Professional editorial and technical support.

Online editorial management system

  • Set up of online editorial management system.

  • Customizable online manuscript submission tool.

  • Customization of the publishing policies (e.g., pricing, discounts and waivers, society membership, etc.).

  • Customization of subject, geographical, taxonomic and other classifications used by the journal.

  • Set up of preferred peer review process: conventional (single blind), community, public and/or post-publication.

  • Information on funding agencies and projects in the submission metadata.

  • Information on conflicts of interest and authors’ contributions in the submission metadata.

  • Automated email notification and reminders.   

  • Customization of email alerts and associated deadlines.

  • Technical support to authors, editors and reviewers.

  • Online manuscript flow control and internal email communication tool for editors, authors, reviewers and publisher.

  • Access to Pensoft’s reviewers database.

  • In-house editorial journal management (optional).

  • Archiving of peer-review history and associated files.

External peer-review and quality checks

  • Three types of peer-review: (1) Conventional (single-blind), (2) Community-restricted, and (3) Public.

  • Three possible stages of external peer-review: (1) Pre-submission, (2) Pre-publication, and (3) Post-publication

  • Two kinds of publication: (1) Reviewable publication, based on both author-facilitated external reviews and journal’s technical and editorial checks, and (2) Journal-validated publication following a formal, journal-organized peer-review.

  • Two different kinds of public peer-review: (1) Formal review and (2) Informal short review. The formal reviews are assigned with DOIs and citation details. Informal short reviews are exported to Twitter (after a moderation check to avoid abuse).

  • Within the ARPHA-XML publishing workflow, peer-review is done collaboratively through change tracking, comments and replies, as well as automated, but customizable email notifications.  

  • For the editor's convenience, all peer reviews in ARPHA-XML workflow are consolidated into a single online file that makes the editorial process easy and straightforward.

Copy-editing and linguistic editing

  • Basic copy-editing (screening the quality of the English language; checking/correcting article structure and metadata to conform to journal‘s style).

  • Linguistic editing by native speakers (optional).

Layout and proofreading

  • Online layout-to-publication management (formatting, proofreading, copy-editing, alerting authors and editors on proofing process).

  • Assigning CrossRef DOIs to articles.

  • Assigning CrossRef DOIs to supplementary files, figures, data sets (optional).

  • Cross-linking of in-text citations of literature references, figures and tables.

  • Discovering and inserting CrossRef DOIs for references cited in the paper.

Domain-specific semantic markup

Note: The services below are originally developed for biodiversity and biodiversity-related articles and data, currently most of them are globally unique. Domain-specific markup for other disciplines can be developed upon request.

Online publication

  • Online publication in high resolution, full-color, print-quality PDF.

  • XML version compliant to the NLM JATS archiving requirements.

  • HTML version enriched with domain-specific markup and semantic enhancements.

  • Option to publish either (1) separate articles, when ready, and/or (2) separate issues or yearly volumes when completed.

  • Possibility to publish special issues under separate titles and editorship (monographs, conference proceedings, collections of papers, Festschrift volumes, etc.).

  • Assigning ISBN numbers to special issues, in addition to the journal’s ISSN, to provide dissemination through book industry networks.

  • Unlimited use of color at no additional charges in the online version.

Data publishing

  • Supplementary data files published alongside the paper.

  • Support and infrastructure for open data publishing through internationally recognized data repositories.

  • Integration of the editorial workflow with the Dryad Data Repository (useful for a wide array of biodiversity-related data) (optional).

  • Integration of the editorial workflow with the GBIF Integrated Publishing Toolkit (IPT) (useful for any kind of taxon occurrence data and checklists/inventories in Darwin Core Archive format) (optional).*

  • Data publishing in the format of peer-reviewed "data papers".

  • Publication of multimedia (videos, sound, 3D, MicroCT images, interactive keys) as part of the research articles.


Dissemination of content

Web services

  • RESTFUL Application Programming Interface (API) to import manuscripts via XMl in the ARPHA Writing Tool.

Promotion and public relations (PR) activities

  • Press-releases and blog posts.

  • Active customized social network broadcasting and promotion.

  • PR campaigns targeting mass and specialized media.

  • Video abstracts and interviews.

Printing and binding

  • Printing and binding of high-resolution paperback copies (on demand).

  • Printing reprints by order via the journal’s website (on demand).

  • Printing of hardcover versions (upon request).

Distribution of the printed version

  • Mailing copies to subscribers, exchange partners, subscription agents, etc.

  • Displaying copies at conferences and book fairs attended by Pensoft.

Book publishing

All services listed above are also available for publication of books. Pensoft has published more than 1000 book titles since its launch. Recently, Pensoft launched a dedicated advanced open access book publishing platform, Advanced Books.